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On the rare occasions when a field staff is unable to obtain a formal itemized receipt, hand-written receipts are acceptable as long as they contain the following information:.
| Info |
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If traveling internationally, Reliant recommends purchasing a receipt book to help keep track of purchases when printed receipts are not readily available or provided. |
- Name of field staff
- What was purchased
- Amount paid
- Date
- Type of payment (check #, cash, etc)
- Name of the store (or individual) who received the money (please also include contact info (phone/email) if payment was made to an individual)
- A verification statement from a worker at the store/individual who received the money should also be included on the written receipt along with a signature to verify the statement. Example statement: “I, name, received this money from name to cover the cost of expense in which they participated, or purchased from me, etc. on this date. -Signature”. Or the field staff can have the person email the verification statement needed from their personal email address (instead of receiving their signature in person) and attach a copy of that email along with the handwritten receipt when submitting the expense.
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