Page History

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• Collegiate Reviewer will be sent an email from the HUB from the Reliant reviewer who found a concern on an LT Assessment. 

• The Collegiate Reviewer will then go into the HUB and review the assessment.

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    UI Expand
    title Collegiate Reviewer HUB Instructions
    In this phase, the reviewer can still see the whole application, in addition to the completed Reliant Review. The reviewer can then choose to accept if no follow up is necessary. If a follow up is necessary, then the review will not be submitted and the reviewer will see a pop-up reminder to follow up with the local leadership. Once the follow-up is complete, the reviewer can log back in and enter the follow-up decision. If normal acceptance is chosen, the applicant will receive the standard acceptance email from Reliant (the HUB). If "accept with conditions" is chosen, there will be a box to enter the conditional requirements for acceptance and the Reliant LT Admin (currently Caleb Hayworth) will receive an email and instructions on how to send the conditional acceptance to the applicant. If "suggest acceptance with national review" is chosen, they can list suggested conditions for acceptance and still move to National Review. If "Decline acceptance" is chosen, there will be a box to put any comments to the local leadership.

    
    

  • The Collegiate Reviewer will then call or text with the local church leadership to discuss the situation.

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      title Conversation with the local church leadership
      In the Collegiate Review stage, the Collegiate Reviewer(s) will receive an email from Reliant saying they have a participant whose application warrants follow-up with the local pastor/spiritual reference.   (This means they found a concerned participant that warrants follow-up with the local pastor/spiritual reference and necessitates a meeting one on one with the participant to discuss the concerns.) In those cases, here are the steps that we suggest the Collegiate Reviewer(s) take. Text the local pastor or spiritual reference listed on the application to set up a time to discuss the concerns. Call and talk through the concerns with the pastor/spiritual reference and explain the below expectations. Ask them to help you know more about who the person is and what you would be getting into by accepting them into the program. Discuss specific questions that you would want them to ask the participant in regards to the specific concerns. Remind them to take notes and report back via email so that we have written documentation about how we handled the concern. Explain the process to them so that they know what our expectations are: We are asking them to follow up one on one with the concerned participant and discuss the concerns in more detail. We want to explain to the participant that we care about them and our heart is to help them have a good experience during the program and we want to figure out the best place for them if that's to attend or not to attend the program. If we feel like the best place is the attend the program, then let them know there will likely be conditions put in place for them to follow (for example meeting with a staff member bi-weekly for accountability and/or asking them to refrain from what they are doing, etc.) and make sure that they are willing to agree to those conditions. Let the participant know that if we decide to move forward with acceptance, they will be receiving a conditional email. The email will sound more formal and perhaps a little intense and will list policies and conditions that we are asking them to agree to follow. The wording on the email has been created for liability reasons so it will sound more legal and less friendly so we just want to let them know so that they are not surprised by the way it is worded. After the call with the local pastor or spiritual reference, send an email to them explaining everything that was just discussed over the phone again as a way to remind them in written form what you discussed. Ask them to report back details from the conversation with the participant by replying back to this email so that we have it documented in written form the student's responses and the pastor/spiritual reference's recommendation of whether or not they feel like we should accept the participant.

      
      

    • The Collegiate Reviewer will then email the (lt@reliant.org) along with the local church leader as a written recap of their phone or text conversation and ask the church leader to reply all to that email once they have met with the LT applicant.

      
      

    • The local church leader will reply to the email and answer the questions asked with updates from meeting with the LT applicant.

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        title Sample Email from Collegiate Reviewer to Local Church Leader including Church Leader Reply
        Here's an example of a follow-up between a local church leadership and the collegiate reviewer discussing a participant with emotional concerns. Reliant asked them to find out more about the frequency and severity of panic attacks that the student had listed on her application. The collegiate reviewer called the local church leader to discuss it and then followed up with this email to help remind them of what they had discussed. The local church leader then added the answers from the student (in bold) to the email based on the discussion with the student. Like we talked about on the phone, I’d love for you to set up a time to meet with this student as soon as you can. In this meeting please let her know and ask about these things: Tell her we are very excited that she wants to come to LT. We hope that it will be an amazing summer for her! Let her know that on her application she mentioned that she has about 2-3 panic attacks per month. We want her to be set up to have a great summer and to be cared for by us, the staff. Ask her what her panic attacks looks like. She said she experiences a rapid heart rate/ heart racing, dizziness/feels like the room is spinning, difficulty breathing. She said that 2-3 times a month number was her best estimate/average at the time, but that she has experienced fewer lately. Ask her how long they typically last She said they typically last about 5-10 minutes depending on how quickly she is able to remove herself from the situation. She said when these occur, she tries to leave the environment/ situation, focus on her breathing and meditating on what she is feeling and why. Ask her if it would serve her to have an older staff woman be available for her that she can look to in times of need. I (LT director) would assign someone and recommend that they meet in the first couple days of LT and for that staff member to check in during the first 3 weeks. Yes, she’s very open to this! Let us know how she responds. The emphasis is that we really want to care for her during her time out here this summer!!!

        
        

    • Collegiate Reviewer will then reply back to that email stating the next steps that he has chosen (accepting normally, accepting with conditions, moving to national review).
    • If the next step was normal acceptance, then the Collegiate Reviewer will tell the HUB to send the acceptance email. The Reliant LT Reviewer will make a PDF of this email chain and upload the email PDF to the application to keep on file to show due diligence in the vetting process.
    • If the next step is to accept with conditions, then the Collegiate Reviewer will tell the HUB to send a conditional acceptance. The HUB then emails lt@reliant.org with instructions to accept this person with conditions that were listed by the Collegiate Reviewer once Collegiate Reviewer has initiated that phase in the HUB. 

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