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Policy Statement

GCM will allow an electronic signature to be accepted as a valid replacement of a traditional pen and ink signature for forms and documents used and processed by the GCM office.

For the purpose of further clarity, GCM will accept an email from the signer of the form or document to serve as a valid signature. GCM will also accept a form or document that is electronically attached to an email. The email and/ or the attached form or document must:
• Identify and authenticate the particular person as the source of the message (see below), and 
• Clearly indicates the person’s approval of the information, form or document they are intending to electronically “sign”.

Authentication and Identification

For GCM employees and associate staff, authentication and identification must be supported by the sender with including all the following in their email:
• Full Name
• Home phone number (or mobile phone)
• FD number 
• E-Mail address
• Current Date

For any Non-GCM employees and associate staff, authentication and identification must be supported by the sender with including all the following in their email:
• Full Name
• Home phone number (or mobile phone)
• E-Mail address
• Current Date

This required information above can also be entered directly by the provider onto the actual form or document. The form or document can then be attached to an email. This method will also serve as a valid electronic signature (as mentioned in the Policy Statement above).