For assistance, problems or questions, please email us.
Page History
...
In order to have complete access to the event registration in the HUB and the finance payment site (events.reliant.org) the director will be marked as Program Director or Event Administrator in the system. Assignment of the name Program Director will be done automatically by the Reliant Summer Program Coordinator Relian LT Administrator as soon as your EVENT SET UP FORM has been received. In order to give access to the registration site to other administrators helping with your program, the official Program Director, as noted on the EVENT SET UP FORM agreement must request others (ex. Application and Registration Coordinators) to be set up with access privileges.
...
If the name is not listed on the EVENT SET UP Form as Program Director(s), Event Administrator or one of these coordinators/administrators just listed above then they will not have access to the registration site director tools. Please contact the Reliant Summer Program Coordinator LT Administrator r to make any changes to the Event Administrators.
| Note |
|---|
| * All Reliant missionary do have access to view the list of participants have signed up for the program and their contact information (name/phone/email) but will be unable to open forms or read their applications unless their name is listed on the event set up form as one of the roles listed above. They can access the list by signing into events.reliant.org and on the events tab they will see administration then they can click on the event to see the list of participants. |
You will also see a few Reliant office missionary (Summer programs coordinator, technology, etc.) listed as Event Administrators in the system to allow us to have access to your site to be able to help with administration. There will also sometimes be a fake name listed as “Heather Test” that shows up as a participant for your program that we use for testing the online application process for each summer program. I can We will make these Reliant office missionary names status as WILL NOT ATTEND so that they do not show up on your list, but I we can not delete them from the event if they have tested by making a payment.
Participants will be listed as Regular Attendees and will only have access to their own application. The participants should be able to view what you can view for their own application and also be able to delete and upload their own forms.finance information.
| Note |
|---|
| Note: Reliant program missionary and interns do not need to register online for your summer program. You will need to update your event set up form with a list of your missionary and interns attending and any fees you want to assign them and we will manually add them to the program. (See Event Fee Payments Made by Reliant Employee for more details.) |
...
| Multiexcerpt | ||
|---|---|---|
| ||
Accessing the site as an Event Administrator/Program Director
This will open up to the event and the participants' names. For all those that have logged into the payment website, you will see who has a payment balance (for example who paid the deposit, but still owes the remaining balance) and you will see what payments they have made and their fee total. *For anyone who is a Reliant missionary (Program Staff) we will be making the payment for them via internal transfer for them manually in our system, so it will show $0. Reliant will make the payment for them prior to the end of the event based on available funds. If you would rather see the information in an excel format, you can go to over to the left and select the EXPORT DATA button. This will download the data into an excel file so that you can filter, etc. There are a lot of miscellaneous columns that you do not need in the excel format, so you will probably want to edit it down to what is needed. Export DataAt the bottom left of the page you will also see the option to Export Data. It will download an excel spreadsheet with information listed about the participant that you can then rearrange or cut and paste, etc. to customize into an excel sheet that shows the information you want to view for multiple participants. This is a great tool for viewing payments and fees.
General InformationOnce you have logged into the Event Leaders section and your event, as a Director/Administrator you should see a list of participants with the following information.
Contact Information and SortingIf you are interested in viewing contact information through a different view, please click the Contact Info box located on the left side of the page near the top of the page. All of the participants will then be listed with their contact info. If you then uncheck the App Info box you will then see all the names listed (Shown Below). The separator simply removes the line between the participants names for an aesthetic preference.
At the top left of the page you will also see the option to group the participants in a variety of ways including by status, school, church, balance, or last name.
|
Status Tracking
The different statuses are listed below.
- applications pending -application is not signed and finished and/or initial registration payment has not been made
- awaiting items -necessary uploaded items have not been received
- applications in review -everything has been received waiting on director to read and accept
- accepted participants -everything has been received and fees have been assigned
- participants withdrawn -participant is no longer a part of the program and fees have been dropped
- participant transferred – participant transferred their application to another summer program
Another sorting feature located at the top of your screen is a quick look up tool. You can type in the name of a specific participant in the PARTICIPANT box then click FILTER to solely view their specific information. You can also type a specific status or participation to view all applications listed under that status or participation. (Same feature as the GROUP BY status or participation on the left side of |
...
your screen.) The participation feature is helpful to divide up the viewing of participations from program |
...
missionaries, event administrators, etc. All of those participation groups that are accepted will be listed under the same status (registered). The accepted participants will change from registered to attended once LT has |
...
begun and the registration coordinator has sent |
...
an update on who has actually arrived to attend the LT program.
|
...
Director's Tools
| Note |
|---|
| **Only those with access privileges of Directors and Event Administrators will be able to see the Directors Tools discussed below and be able to delete and upload reference forms. |
You should also see the “Director s Tools” at the bottom left next to each person for Viewing their filled out application and updating their status. (2 examples below). See Accepting an Event Participant for more info on how to view applications and update status').
...
| Excerpt | |||||
|---|---|---|---|---|---|
Uploadable FormsMark Items as Received - there are times when you receive a piece of their application directly from a student or parent or missionary (this is more likely to happen in the Reliant office, but occasionally a student will give it to a missionary member asking for help with uploading, etc.). In order to mark an item as received, you will need to upload that document to the site using the upload feature. Choose a file and then Upload.
a) Please be sure to view the document by clicking on VIEW FILE after uploading it to make sure it uploaded correctly. b) If the file opens and is readable, leave it as is. If not, you can delete it by clicking on DELETE and upload a new file in its place. Sometimes certain files given from participants just don’t want to upload correctly or they open as a blank document. Try this trick of resaving them under a different name and uploading them again. If it still does not work you can email the file to the Reliant Summer Program Coordinator to upload for you. Resend ReferencesAnchor | | Resend References | Resend References |
