Reliant Missionary Event Payment Procedures

These instructions are for event payments for events with fees payments (paid on events.reliant.org) 

Reliant

Employee Event Payment Procedures

These payment instructions are for missionaries NOT on a fixed term goal. If you have a fixed term goal, please see payment procedures (see below).

For Reliant missionary summer program event fees payments go to events.reliant.org and log into Reliant missionary account and either….

• • •  Make an internal transfer from missionary account to the specific summer program account. This will only be available if funding is available in the account they are responsible for.  The website will tell the missionary if they have sufficient funds or not including taking into account upcoming payroll, benefits, and reimbursements being processed, etc.
    •  missionary Missionary can make a payment on events.reliant.org by credit card (however the summer program and reimburse it later (FYI-the event is charged the credit card fees for that payment versus there is no charge for an internal transfer)

OR...

• • •  missionary Missionary can send Reliant (or give to the onsite collections administrator) mail Reliant a personal check to the specific summer program account  missionary if they know the correct event fund number and add it to the memo line. (It is also helpful to address the envelope to Reliant: Event Payments)
    •  Missionary can also use online banking and send your e-check to Reliant at 11002 Lake Hart Dr, Ste 100   Orlando, FL  32832-7106. Please make sure that you write the name of your summer program your fund number in the memo line of the check. And email gift.services@reliant.org to let them know it is coming. 

Reliant missionary program event payments can be made in either one lump sum or in smaller multiple amounts depending on how the specific event is set up. 

Payments made by the church for the Reliant missionary attendance for a event.

If the Reliant missionary's church is paying for the missionary's event fees, that church can either do an internal transfer from the Reliant church's fund to the specific summer program event fund (by requesting this happen from the Summer Programs coordinatorevents team) or write Reliant a check that includes which missionary and how much each missionary should receive for what specific event.

• If a church wrote a check directly to the event to pay for an event payment for a missionary attending the program then the event fund would be charged 12%the normal event admin fee %. 

• If a church had a fund within Reliant and wanted to make a fund transfer from their church fund into event fund to pay for the Reliant missionary event fee the event fund would not be charged a % fee. 

• If other event funds (ex. Collegiate has many LT program funds or LT Admin fund) decided to transfer money into the event fund to help cover the cost of missionaries there would be no % fee. 

• If the missionary’s church decided to transfer money from their church Reliant fund directly into the Reliant missionary’s fund to help offset the event fee there would be no transfer fee.  The Reliant missionary could then transfer money from their account into the event fund account to pay for the event fee without the event being charge a % fee. However, order of pay still applies so if the missionary had backpay, etc. they would not be able to make that transfer and would have to pay out of pocket. If a missionary pays out of pocket (via check or credit card) for their event fee then the event is charged the 12% normal event admin fee. 

• If the missionary’s primary church decided to give by check/credit card directly to the Reliant missionary fund to help them offset their event fee the missionary would be charged 3% (if the church was not their primary church the missionary would be charged the normal 12%event admin fee). The missionary could then use that money to pay for their event fee (either by internal transfer (0% fee) for out of pocket payment (12% normal event admin fee)). Order of pay still applies so if the missionary had backpay, etc. they would not be able to make that internal transfer and would have to pay out of pocket. If a missionary pays out of pocket (via check or credit card) for their event fee then the event is charged the 12% normal event admin fee.

Reliant

Fixed Term goal employees pay for their event fees differently than other Reliant missionaries.  

Reliant Interns missionaries with a fixed term goal do not make program payments via events.reliant.org.org like a normal Reliant missionary.  Their fees are paid either by an internal transfer (but this is done manually by Reliant, not done by the intern on events.reliant.org)  or by paying out of pocket (which can be done on events.reliant.org with a credit card or by check).  Just like with Reliant missionary an internal transfer payment for intern program fees can only happen if there are funds available in the account they are responsible for after anticipated payroll expenses for the entire summer.  Reliant will be monitoring their support raising. The intern must have raised enough money 2 weeks prior to their program fees being due in due usually when the event is financially closing) in order to have their program payment made by an internal transfer from the account they are responsible for.  The summer program event director will decide what date the intern fixed term goal fees are due for paying out of pocket (typically the date is the last day of the summer programevent). The Summer Programs Coordinator program team will contact each director and intern fixed term goal employee to let them know an internal transfer from the intern account has been made if funding is available. If the intern fixed term goal employee has insufficient funds in the account 2 weeks prior to the fees being due Reliant will draft any funding that is available and then the intern will be responsible for paying the balance out of pocket.

If interns fixed term goal employees need to pay program fees directly out of pocket.     

• • • Intern payment Payment can then be made by payment on events.reliant.org. by credit card (note that the summer program event is charged the credit card fees for that payment).
    • Intern can send Reliant (or give to the onsite collections administrator) Mail Reliant a personal check to the specific summer program accountevent fund number.  
    • Interns can also use online Online banking and send your e-check to Reliant at 11002 Lake Hart Dr, Ste 100  Orlando, FL  32832-7106.  Please make sure that you write the name of your summer program event fund number in the memo line of the check.

Please note that any payment made directly by the intern fixed term goal employee (out of pocket) is not available for reimbursement (based on intern program parameters and policies).

Unfortunately, if financial support comes in after their program event payment is made out of pocket it is too late to reimburse that program event payment with funding from the ministry account they are responsible for.  Intern   Fixed Term accounts are closed 2 months after their internship is completed unless an intern applies for missionary or applies to be an associate missionary fixed term employee increases their time with Reliant before that timeframe is up.  The majority of interns’ accounts are closed at the end of their internshipfixed term.  Therefore, funding would not be available for future events.

*Please reference the your program parameters that  was given at intern training for more information on intern guidelines and policies.