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  • After the call with the local pastor or spiritual reference, send an email to them explaining everything that was just discussed over the phone again as a way to remind them in written form what you discussed. Ask them to report back details from the conversation with the participant by replying back to this email so that we have it documented in written form the student's responses and the pastor/spiritual reference's recommendation of whether or not they feel like we should accept the participant  
  • The director would then forward that email along with the director's recommendation and a list of any conditions the director recommends to Reliant (and Collegiate NEB member for LT programs). Reliant will then review the situation and decide if additional conditions need to be added and whether or not they agree with the recommendation to move forward with the acceptance. 
  • If Reliant decides to move forward with the conditional acceptance, the director would then assign a staff accountability person to meet with the participant and hold the participant accountable during the program to the conditions that have been put in place. We suggest finding someone who has a shepherd heart and also clearly identify this as part of the role prior to the beginning of the program. If possible, have the staff member reach out to the participant before they arrive at the program to begin discussions and gain trust. 


Info

We have had a few national reviews where we uncover that they have struggled with suicidal concerns prior to 6 months ago. As a formality we said that all of those still needed a national review before moving forward. The heart behind that was related to how severe the past self-harm struggle was, how close to 6 months ago it occurred, do they still have suicidal thoughts, etc. and to show that we did our due diligence by having multiple eyes on it before acceptance.

However, if Collegiate reviewer finds out that there is no current self-harm thoughts and a normal acceptance is recommended we do not need to present this concern to the National Reviewers. This would be only for those that Collegiate Reviews recommend as normal acceptance (no conditions at all for acceptance) because the self-harm (thoughts or actions) is no longer happening. If self-harm is still somewhat in the picture and they are recommending conditions it would still come to national review for more eyes to view the situation.



Note

Here's an example of a follow up between a local church leadership and an event director for LT and a participant with emotional concerns. Reliant asked them to find out more about the frequency and severity of panic attacks that the student had listed on her application. The LT director called the leader to discuss it and then followed up with this email to help remind them of what they had discussed. The leader then added the answers from the student (in bold) to the email based on the discussion with the student.  

Like we talked about on the phone, I’d love for you to set up a time to meet with this student as soon as you can.  In this meeting please let her know and ask about these things:
1.  Tell her we are very excited that she wants to come to LT.  We hope that it will be an amazing summer for her!
2.  Let her know that on her application she mentioned that she has about 2-3 panic attacks per month.  We want her to be set up to have a great summer and to be cared for by us, the staff.
        a.  Ask her what her panic attacks looks like.

She said she experiences a rapid heart rate/ heart racing, dizziness/feels like the room is spinning, difficulty breathing. She said that 2-3 times a month number was her best estimate/average at the time, but that she has experienced fewer lately.

  1. Ask her how long they typically last

She said they typically last about 5-10 minutes depending on how quickly she is able to remove herself from the situation. She said when these occur, she tries to leave the environment/ situation, focus on her breathing and meditating on what she is feeling and why.

  1. Ask her if it would serve her to have an older staff woman be available for her that she can look to in times of need.  I (LT director) would assign someone and recommend that they meet in the first couple days of LT and for that staff member to check in during the first 3 weeks.

Yes, she’s very open to this!

Let us know how she responds.  The emphasis is that we really want to care for her during her time out here this summer!!!

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