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- see the Reimbursements Manual for all the types of ministry expense eligible for reimbursement (and watch the video!)
- Receipts are generally required for costs over $75 and some items always require a receipt - see Receipt Guidelines
Expense Advances - Used to request funds prior to making a large (expensive) ministry-related purchase, similar to a reimbursements loan
- Provides access to funds in advance of receiving a reimbursement, to pay for a large ministry expense such as a conference expense, plane tickets, laptop, etc.
- Missionaries can request an expense advance up to 30 days prior to when they will be making the purchase.
- Reliant tracks what was advanced for a period of 90 days (3 months). The missionary then makes their purchase and submits their receipts and required documentation back to the reimbursements team using the "pay down" form provided by Reliant.
- After all receipts and documentation have been received by Reliant, any excess amount spent by the missionary for the purchase (in excess of what they were advanced) will be paid to the missionary in the next available reimbursements direct deposit batch. If the amount the missionary was advanced exceeded the cost of the actual purchase, the missionary will keep the excess funds and may elect to have the excess amount converted into a payroll advance and deducted from their next paycheck or subtracted from a future reimbursement. It is also possible for the missionary to return the excess funds to Reliant by check. However, that option requires additional administrative work for tracking and reconciliation so it's not the preferred option.
Per Diem - International - Used to receive a daily allowance (non-taxable) amount for food, travel incidentals and Hotel costs outside of the US
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See Forms for Payroll - this link has all of the the forms related to Payroll - Direct Deposit, Federal W4, Payroll Advances. |
Payroll Advances - Used to receive a portion of
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your future paycheck early, similar to a payroll loan
- Provides access to funds in advance, to pay for rent due or to access to US dollars (cash) from an ATM and then carry the cash in country to cover your living expenses (if USD are hard to come by in the country where you are living/ministering)
- Internationals can request up to 12 months of rent or living expenses as an advance.
- Reliant tracks what was "loaned" and deducts that amount in equal installments from the missionary's paycheck for the period requested, until the advanced amount that was "loaned" has been fully recouped/deducted from the employees preceding paychecks.
- Advances can also be requested when you have a bonus approved but need funds prior to the next paycheck when the bonus will be paid out.
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