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Even though your goal is to appropriately budget for how much you will need to spend prior to the trip, you might find that you have leftover funds from the Event Advance that will not be used. You have several options.
Gift to the Local Church
The Event Finance Administrator, with the approval of the leader of the event's sponsor church, may opt to gift any leftover USD$ funds to the local church the events team is serving.
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This option should be discussed with the local church as typically left over/surplus funds from an event is moved into the church mission trip administration fund to be able to cover deficits from other mission trips with the church partner. |
- $500 or less $USD: Please provide a simple hand-written receipt that the church leader can sign indicating how much you have left. This receipt will need to be included in your Cash Journal using account code 5700. No additional reporting will be required.
- Over $500: Gifting this amount to the local church is considered to be a grant which has expense reporting criteria. The responsibilities of this option has already been discussed with the leader of the event's church sponsor. If you are choosing this option, please contact the Reliant Events Department for guidance.
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You may also return any leftover funds back to Reliant, to be credited to the event's fund. To The amount you are returning should tie in to what is reported on your final Cash Journal reconciliation. Please wait to confirm that Reliant has closed the finances to confirm the correct total amount to return. To return event funds to Reliant, please send a check to:
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Reliant Mission
Attn: Events Department
11002 Lake Hart Dr, Ste. 100
Orlando, FL 32832-7106
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| You can either send a personal check or you can use bank electronic bill pay to ask the bank to mail a check to Reliant- in the memo please add "trip advance refund and the trip fund #" so that it is not mistaken as a donation. Unfortunately you can not pay with an electronic transfer as it would mix into the donations. If you are unable to mail a check (either personal or by bank bill pay) please contact events@reliant.org and they will connect you with accounting who will send you a directly link to pay back the surplus directly by credit card through a system that is is totally separate from the donor giving website. |
