Page History

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The Cash Journal should be reconciled and submitted to Reliant monthly (for events lasting longer than 60 days) or within 30 days of the end of an event.

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• The first line of the Cash Journal should list the initial starting cash balance as a positive number. This is the amount received from Reliant. 
• When completing the cash journal, enter each receipt on a separate line. Include the date payment was made, who received the payment, and the receipt number.
• Select the correct account code for the expense based on the provided descriptions on the Account Codes tab of the form. 
• The description column of the cash journal must include sufficient details to explain what was purchased and how it was used (ex. journals for each event participant - token welcome gift). 
• The amount of each expense should be entered as a negative amount.
• If additional requests for funds are made in the duration of the event, list additional funds received on a separate line as a positive number to update the balance accordingly.

Receipt Documentation

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All expenses on the Cash Journal MUST have an itemized receipt of

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the expense. Reliant will not be able to accept a credit card receipt or a bank/credit card statement in lieu of a receipt. Receipts (including hand written receipts) must meet specific criteria (see below) to be considered valid: 

1. Name of Receipt Issuing Authority/Service Provider
2. Contact Info (Address, Phone # etc.) of the Receipt Issuing Authority/Service Provider
3. Date of the transaction
4. Description of the item(s)/service(s) being purchased
5. Cost of the item(s)/service(s) being purchased
6. Total amount paid
7. Method of payment

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