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Event advance funds will be considered outstanding until the event financial administrator completes and submits a Cash Journal along with the receipts associated with each expense. Reliant will provide a shared Google drive folder for asks that the event finance administrator uses a folder in Google Drive to maintain the Cash Log Journal of expenses and upload all necessary receipts.  Receipts are needed for all expenses.

The Cash Journal should be reconciled and submitted to Reliant monthly (for events lasting longer than 60 days) or within 30 days of the end of an event.

Instructions - these to be updated after the form is done

Complete the header rows with the name of the event finance administrator, the event title and event dates. The Balance field will auto populate as expenses are added to the form. 

• The first line of the Cash Journal should list the initial starting cash balance as a positive number. This is the amount received from Reliant. 
• When completing the cash journal, enter each receipt on a separate line. Include the date payment was made, who received the payment, and the receipt number.
• Select the correct account code for the expense based on the provided descriptions on the Account Codes tab of the form. 
• The description column of the cash journal must include sufficient details to explain what was purchased and how it was used (ex. journals for each event participant - token welcome gift). 
• The amount of each expense should be entered as a negative amount.
• If additional requests for funds are made in the duration of the event, list additional funds received on a separate line as a positive number to update the balance accordingly.

Additional Resources

• Uploading Event Receipts in Google
• Frequently Used Expense Accounts for Events

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