Although event advance is the Reliant recommended way to make payments for event purchases, some events have chosen to have their Reliant missionaries reimburse event purchases through regular Reliant reimbursements using their Event Fund rather than using Event expense advance Purchases by Missionaries. This tends to only be helpful if your event has very few purchases made as this places a burden on the missionary to not be reimbursed right away for expenses bought for the event. If your event did not choose to use expense advance, Reliant employees that made event purchases should submit a regular Project Fund Expense Submission Form for their purchase out of the event fund. They would need to get account signer approval (listed below) for any of those purchases and make sure that know their event fund number. Event interns would not be allowed to make purchases for your event due to the fact that Reliant interns are not permitted to do reimbursements through Reliant. If you expect that your event would need to allow interns to make purchases for your event, then the only option we would recommend would be for your event to use expense advance instead. These reimbursements through the event fun will follow all normal Reliant reimbursement rules which can be restricting for an event. These reimbursements will also follow the normal Reliant reimbursement dates/timelines. You are only allowed to reimburse approved budgeted expenses through the event fund. Please check with you event finance administrator to make sure you are purchasing an approved item. The event fund can only reimburse event expenses. Please verify with your event finance admin what type of expense you are purchasing. Please read Events Gifts Policy before purchasing any gifts that you want to reimburse using the event fund. The event fund is not used to reimburse travel for missionaries or event directors attending the program. See Employee Reimbursements During an Event and also LT Subsidies (Travel to pick up a speaker at the airport for the event is reimbursable through the event fund if it is a budgeted expense. Speakers paying for their travel is reimbursed by a speaker transfer/honorarium that is given directly to their missionary fund for them to then use towards their travel costs. See Event Honorariums for Churches and Speakers for more details. This event fund is not used to reimburse daily food for missionaries or event directors attending the program. Please read Event Meals Reimbursements for more information. Please submit daily food reimbursements during an event using Per Diem During Events to be reimbursed from the missionary's account. Event Fund Reimbursements are submitted the same way as normal project reimbursements using the same Project Fund Expense Submission Form. You will also need to have the appropriate approval of the account signer for your event fund. If you are an authorized signer you may add your own approval if those that oversee your event role approve. Otherwise, you will need to share your google doc with the account signer to get their approval before the reimbursement is submitted to Reliant. See Supervisor Approval for Google Forms Fund to Charge: Chris Gentz, Chad Frank, Alan Hable, Cassie Rohlfer, Anna Jo Chad Frank, Alan Hable, Gaia Stanley, Mark Gonzalez, A.J. OzanichSubmitting your Event Fund Reimbursement
Account Signer: FD 1450 Adirondack LT FD 1420 Estes Park LT FD 1405 LT Administration Chad Frank, Joel Vanderschel, Jason Bennett FD 1470 Collegiate Staff Conference Joel Vanderschel, Jason Bennett
If you are unfamiliar with reimbursing through an event fund you may contact events@reliant.org to help you with filling out the reimbursement form correctly and collecting the correct event director approval.
