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Reliant employees and interns as well as any LT leadership (such as volunteers) are not allowed to help coordinate rides to or from LT. It is the responsibility of the LT participants. Our liability begins at the start of the Program not to or from the Program location. The LT director is responsible for ensuring that all LT contacts for every campus attending their LT are made aware of this rule.  

Our liability insurance begins upon arrival to the event. Due to this, we can not organize transportation to or from the event as Reliant, Collegiate, and the local church could all be deemed liable for the risks associated with coordinating travel. That means the participant is responsible for securing transportation to the event. No Reliant employee (staff, intern, or volunteer) can organize a carpool for driving to the event - that would need to be 100% solely led and organized by a student for liability reasons.

We want to distance ourselves from the risks associated with travel across the county. In fact, there is even a higher liability risk associated with Reliant employees traveling across the country (much less the LT participants) and due to that increased liability costs of travel for all the Reliant LT staff and interns driving to the LT programs, the National LT fund (1405) is charged an amount yearly to help Reliant defray the insurance costs for Reliant staff auto liability. 

Can exceptions be made for a Reliant employee to drive an LT participant to the program if the participant initiates the need for the ride? Yes. But, we need to make sure we can make a distinction between not coordinating travel overall and approving a special request for a Reliant employee to drive a student who has requested a ride. You can request an exception by following the instructions below. 


Exception Request for Driving an LT Participant

We need to make a distinction in this special exception request to show that we did not coordinate the transportation for the participant. We can approve this exception by making it clear that the student (and parents) reached out to the staff member asking for a ride in order for the student to attend the program. 


Have the parent send an email explanation to lt@reliant.org that states that they reached out to the staff member (name) and that they understand that the Program has not begun until the participant arrives at LT. Ask them to also include that they understand that driving to the Program is separate from the Program itself and that they assume all liability in travel and that they are requesting approval for an exception to travel with a Reliant staff member to LT. 

Then, Reliant will reach out to the staff member once we receive the special exception request to let them know that we are allowing this exception to the original rule.


Here is a sample exception request: 

I would like to request that my son/daughter (name) (cc’d here on this email), be allowed to ride with Reliant staff member (name) from (starting location) to the (lt location).  We understand and acknowledge that the Reliant Leadership Training program does not begin until after arrival at the (lt location), and the travel accommodations are outside of the Leadership Training program.  We contacted (staff member name) to initiate this, and my son/daughter (name) and I assume all liability with this travel situation.

Please reply with your approval of this exception, or let me know if you need additional information from us.


Here is a sample then sent to staff member to approve the request:

Reliant received this travel exception request from parent (name) and we approve his request to allow his son/daughter (name) to travel with Reliant staff member (name) to LT. This request helps to prove in writing that staff member (name) (along with his church and LT) was not organizing carpool for (participant name), but that (participant name) and his family reached out to staff member (name) needing a ride in order for (participant name) to attend LT. (Parent name) also states in the exception that he understands that the travel is not considered part of the LT program and that (parent name) assumes all liability during travel. Therefore, Reliant is giving their thumbs up to allow (participant name) to travel with staff member (name).


Many parents ask about transportation to and from the airport to the YMCA for the LT programs. There is a shuffle from the airport to the YMCA for the Estes Park LT program. 

 https://www.estesparkshuttle.com/DIA-airport-shuttle


Why is coordinating rides a concern?

Why is coordinating rides a concern?

In 2005, there was a wreck on the way to Orlando, LT and Reliant was involved in a lawsuit. The student flipped their car because they fell asleep at the wheel. The parents of the student who was hurt in the process sued Reliant and the church that the participant came from for the cost of their medical bills. Because of this, a Reliant employee cannot be involved in the carpool process because Reliant and the church can be sued if a Reliant-paid employee is involved. If we say it was a completely participant lead then Reliant/church is not responsible until they arrive at the LT.




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